Funding Proposal Submission Guidelines

Overview of EIC Funding Opportunities

The European Innovation Council (EIC) provides various funding mechanisms aimed at supporting innovative startups and SMEs in Europe. Among these, the EIC Accelerator, EIC Pathfinder, and EIC Transition represent key programs designed to nurture groundbreaking ideas and propel them into the market. Each program has its specific focus, eligibility criteria, and operational framework, thus offering a range of options to help innovators secure the financing they need. Understanding these distinctions is crucial for applicants looking to maximize their chances of success.

Eligibility for Funding

Proposals that pass the individual threshold AND the overall threshold will be considered for funding, within the limits of the available call budget. To ensure competitiveness, applicants must meet specific criteria not only regarding the innovation itself but also concerning the organizational capacity and profile of the applicant. Other proposals that do not align with these criteria will be rejected, underscoring the importance of thorough preparation and adherence to guidelines.

Two-Stage Calls

Where applicable, details regarding two-stage calls are provided in the main part of this Work Programme, under the relevant sections. Two-stage applications allow the EIC to manage the evaluation process effectively. In the first stage, a brief outline of the project is submitted for initial review. Successful candidates will be invited to submit a more detailed proposal in the second stage, thereby ensuring that only the most promising projects receive a full evaluation and consideration for funding.

Submission Process

All proposals must be submitted electronically via the Funders & Tenders Portal electronic submission system, which can be accessed via the topic page in the Search Funding & Tenders section. Please note that paper submissions are NOT permitted. The online system facilitates efficient processing and tracking of applications, providing applicants with real-time updates on the status of their proposal.

Proposal Components

Proposals must be complete and contain all parts, mandatory annexes, and supporting documents. The application form consists of two parts:

• Part A: This section must be filled in directly online and contains administrative information about the applicant organisations, including the future coordinator, beneficiaries, and affiliated entities. It also includes a summarised budget for the proposal, and call-specific questions that are critical for assessing the project’s alignment with EIC funding objectives.
• Part B: This section must be downloaded from the Portal submission system, completed, and then assembled and re-uploaded as a PDF in the system. It contains the technical description of the project, which is vital in showcasing the innovation’s uniqueness, market potential, and alignment with EIC Accelerator evaluation criteria.

Annexes and Supporting Documents

Annexes and supporting documents will be directly available in the submission system and must be uploaded as PDF files (or other formats allowed by the system). Proposals should be designed to align as closely as possible with the award criteria set by the EIC, making it easier for evaluators to assess their feasibility and potential impact. Example documents include letters of commitment from partners, detailed work plans, and risk management strategies.

Coordinator Responsibilities

When submitting the proposal, the coordinator must confirm that they have the mandate to act on behalf of all applicants. Additionally, they must verify that the information in the application is accurate and complete, ensuring that all participants comply with the conditions for receiving EU funding, including eligibility, financial and operational capacity, and exclusion criteria. Proposals that do not meet these requirements will be rejected, emphasizing the importance of transparency and accountability in the application process.

Declaration of Honour

Before signing the grant, each participant must confirm compliance again by signing a declaration of honour. This serves as a formal commitment to uphold the standards expected by the EIC and to adhere to the stipulated guidelines throughout the project duration.

Lump Sum Grants

For lump sum grants, the estimated budget must be described in a detailed budget table. This information will be used as a basis for justifying and/or fixing the lump sum. Applicants should clearly articulate their funding needs, ensuring alignment with EIC Accelerator funding eligibility criteria. Providing a clear, detailed budget can significantly enhance the proposal’s chances of acceptance.

Best Practices for EIC Accelerator Application

To improve the likelihood of securing EIC Accelerator funding, applicants should follow several best practices:

• Understand the EIC funding landscape: Familiarize yourself with the differences between EIC Accelerator, EIC Pathfinder, and EIC Transition programs to select the right fit for your project.
• Thoroughly read the guidelines: Ensure that your proposal meets all specified requirements and aligns with the goals of the EIC.
• Focus on innovation: Clearly demonstrate the novelty of your project and its potential impact on the market.
• Include a compelling business plan: A well-structured business plan that outlines your market entry strategy, competitive advantage, and financial projections can set your application apart.
• Utilize coaching services: Take advantage of EIC Accelerator coaching services to refine your proposal and obtain valuable feedback.
• Engage with stakeholders: Collaborate with partners and stakeholders who can enhance your innovation’s credibility and reach.

Conclusion

Navigating the EIC Accelerator application process can be complex, but with proper guidance and preparation, applicants can significantly enhance their chances of success. Understanding the nuances of EIC funding, aligning proposals with evaluation criteria, and employing best practices will not only streamline the submission process but also optimize opportunities for securing much-needed support for innovative projects. As the landscape of European startup funding evolves, staying informed and proactive is crucial for aspiring innovators.