Guidelines for Implementing Open Science Practices in EIC Funded Projects
Open Science Practices in EIC Funded Projects As part of the European Innovation Council (EIC) funding framework, proposals are encouraged to adopt a variety of open science practices. This article outlines the expectations for proposers, particularly focusing on the integration of data management plans and adherence to ethical standards during project implementation. The EIC plays a critical role in supporting European startups, including those applying for EIC Accelerator funding, by fostering innovation through open science initiatives. Recommended Open Science Practices Proposers are expected to embrace both mandatory and recommended open science practices whenever possible and appropriate for their projects. The evaluation of proposals will incentivize adherence to these practices, thus promoting transparency and accessibility in research. The incorporation of open science practices not only enhances the credibility of research but also aligns with the broader goals of the EIC in enriching the European research landscape. Data Management All EIC funded projects must develop and regularly update a data management plan, especially if they generate or reuse research data or other research outputs (excluding publications). It is imperative that all data, both personal and non-personal, is managed responsibly and in compliance with the FAIR principles, which stand for: Findable: Data should be easy to find for both humans and computers. Accessible: Data should be stored in a way that it can be easily accessed, while respecting data privacy. Interoperable: Data should be able to integrate with other datasets, fostering collaboration and innovation. Reusable: Data should be available for future research projects, adhering to standard licenses. In addition, all project activities must align with the EU General Data Protection Regulation (GDPR) and relevant European, international, and national legal frameworks. Personal data must never be made public without explicit consent from the data subjects. While non-personal data should generally be open, there can be exceptions to open access, guided by the principle of being “as open as possible, as closed as necessary.” Responsible data management is even more critical for startups seeking EIC Accelerator funding, as it fortifies their research integrity and credibility in the innovation ecosystem. Provisions Concerning Project Implementation In line with Article 11 of the EIC guidelines, proper implementation of the action is crucial. Additionally, project proposals must consider the following provisions to ensure compliance and ethical conduct: Conflict of Interest (Article 12): Proposers must disclose any potential conflicts to maintain transparency. Confidentiality and Security of EU Classified Information (Article 13, Annex 5): Safeguarding sensitive information is essential for all project participants. Ethics and Research Integrity, including Gender Mainstreaming (Article 14, Annex 5): Projects should promote diversity and ethical research practices. Data Protection measures (Article 15): Projects must implement robust data protection strategies to comply with EU regulations. Intellectual Property Rights (IPR), including background and results, access rights, and rights of use (Article 16 and Annex 5): Proposers must clarify how IPR will be handled to protect innovations. Specific Provisions for Emergency Exploitation Beyond the standard provisions, specific rules apply to all grants awarded under this work programme. In the event of a public emergency, if requested by the Agency, beneficiaries are obligated to grant non-exclusive licenses to their results. This must occur for a limited duration specified in the request and under fair and reasonable conditions. The legal entities receiving these licenses must commit to rapid and broad dissemination of the results to address the emergency effectively. Understanding these provisions is critical for applicants, especially those looking to leverage EIC funding during crises. Best Practices for EIC Accelerator Applications For startups aiming to enhance their EIC Accelerator application success rate, integrating open science practices and ethical considerations into proposals shows commitment to transparency and collaboration. Here are some crucial tips and strategies: Develop a comprehensive data management plan that aligns with the FAIR principles. Clearly articulate strategies for ensuring ethical research practices and data protection. Be transparent about potential conflicts of interest and how they will be managed. Leverage EIC coaching services to improve proposal writing and align with EIC Accelerator evaluation criteria. Stay updated on EIC Accelerator application deadlines, particularly the 2025 deadlines, to ensure timely submissions. Conclusion The EIC is dedicated to fostering open science practices, ensuring ethical standards, and promoting responsible data management in all funded projects. Proposers are strongly encouraged to integrate these practices into their proposals to enhance the overall impact and integrity of their research. By navigating the complexities of EIC funding effectively and adhering to best practices, applicants can significantly improve their chances of securing non-dilutive funding for their startups and contributing meaningfully to the wider innovation ecosystem in Europe.
Application Process for the EIC Accelerator Fast Track Scheme
Fast Track Scheme to Apply for the EIC Accelerator The ‘Fast Track’ scheme is a specialized process designed specifically for the EIC Accelerator, a crucial component of the European Innovation Council (EIC) funding ecosystem. This scheme offers expedited processing for proposals stemming from existing Horizon Europe or Horizon 2020 projects, enabling innovators to leverage previous work and propel their projects forward more efficiently. Overview of the Fast Track Scheme The Fast Track scheme allows applicants to bypass the typical EIC Accelerator call and instead proceed through a streamlined evaluation process. Instead of submitting directly to the EIC Accelerator, a project review is conducted by the responsible granting authority or national funding body that assesses the innovation potential and market readiness of the existing project. This approach serves to optimize the time and resources necessary for high-quality proposals and helps ensure that the most promising ideas receive the attention they deserve. Understanding the EIC Funding Landscape Within the broader scope of EIC funding, the Accelerator focuses on supporting SMEs and startups with high-risk, high-potential innovations. This is distinct from other EIC programs like the EIC Pathfinder, which aims at developing breakthrough technologies, and the EIC Transition, which focuses on developing innovative ideas into marketable products. The Fast Track scheme thus serves as an important bridge for projects already under the Horizon umbrella to transition smoothly into further stages of development. Project Review Process The project review process under the Fast Track scheme is designed to be rigorous and independent. It adheres to specific criteria to ensure that only the most promising applications progress. The following points outline this critical assessment: The award criteria align with those established for the short application stage of the EIC Accelerator, emphasizing both excellence and impact, as detailed in Section IV. A detailed project review must be conducted within the previous two years, ensuring compliance with Article 48 of the Horizon Europe Regulation and the need for an unbiased evaluation. Eligibility and Submission of Project Review Outcomes For the outcomes of the project review to be submitted to the EIC Accelerator, certain conditions must be satisfied: The proposal must meet the fundamental excellence and impact criteria that the EIC Accelerator requires. It is essential to confirm that there is no duplication of EU grants for activities supported under the existing grant, ensuring transparency in funding allocation. The applicant must fulfill the eligibility criteria outlined for the EIC Accelerator, showcasing their readiness for further funding opportunities. Next Steps for Fast Track Applicants Upon receiving a successful review outcome, Fast Track applicants will be prompted to prepare a comprehensive proposal for the EIC Accelerator. It’s essential to acknowledge that these applicants will be subject to the same submission limits and guidelines as all other EIC Accelerator applications. Therefore, understanding the EIC Accelerator application process, including the evaluation criteria, is vital for crafting a proposal that stands out. Coaching and Assessment Services Fast Track applicants have the advantage of receiving coaching services as detailed in Section IV. This guidance is crucial for navigating the complex EIC Accelerator funding landscape, including insights into best practices for EIC Accelerator application writing. Full proposals submitted via the Fast Track will be evaluated according to uniform standards, similar to all other full proposals, ensuring a fair assessment process. EIC Accelerator Evaluation Criteria The evaluation of full proposals hinges upon several key factors, including innovation novelty, technological feasibility, market potential, and the overall impact on the target sector. Understanding these evaluation criteria is essential for applicants. Implementing effective tips and strategies during proposal writing can significantly enhance the likelihood of a favorable outcome. Conclusion: Maximizing Opportunities Through the Fast Track Scheme The Fast Track scheme presents a unique opportunity for startups and SMEs engaged in Horizon Europe or Horizon 2020 projects to access EIC Accelerator funding. By leveraging existing work and undergoing a structured review process, applicants can maximize their chances of success while minimizing the time needed to secure vital funding. As the EIC Accelerator grants non-dilutive funding options, this is particularly advantageous for deep tech startups looking to maintain ownership while scaling operations. For those planning to apply, it is crucial to be well-informed about the EIC Accelerator application deadline for 2025, to prepare a robust proposal, and to consider potential case studies and insights from past successful applications.
Overview of the EIC Accelerator’s Pilot Plug-in Scheme Application Process
Annex 4: Pilot Plug-in Scheme to Apply for the EIC Accelerator The Pilot Plug-in Scheme is a strategic initiative designed exclusively for the EIC Accelerator, providing a pathway for innovative projects that emerge from established national or regional programmes. This scheme is akin to the Fast Track process, as delineated in Annex 3, ensuring that high-potential innovations can quickly align with the European Innovation Council’s (EIC) funding mechanisms. The Plug-in Scheme aims to foster collaboration between national funding bodies and the EIC, enhancing access to critical resources for ambitious European startups and SMEs. Application Process When participating in the Plug-in scheme, applicants are not required to directly submit their proposals in response to the EIC Accelerator call (refer to Section IV). Instead, the pathway begins with a comprehensive project review conducted by the certified national or regional programme. This review assesses the innovation and market deployment potential of existing projects that have already received backing from these programmes. The ultimate goal is to determine the feasibility and suitability of these projects for receiving further support under the EIC Accelerator framework. Project Review The project review plays a critical role in the Plug-in Scheme and is executed by the designated funding or managing body responsible for the programme, or by another appointed authority under the oversight of the funding body. It is imperative that this review adheres to the following standards: Award Criteria: The criteria must align with those established for the short application stage of the EIC Accelerator (Section IV). This evaluation focuses on the intrinsic merits of the potential new action, ensuring that only the most promising innovations are considered. Independent Assessment: An independent evaluation process must be employed to assure compliance with Article 48 of the Horizon Europe Regulation, thereby safeguarding the integrity of the assessment and enhancing the credibility of the proposals. Conditions for Submission The responsible funding or managing body, or an appointed authority, may submit the outcomes of the project review to the EIC Accelerator if the following criteria are satisfactorily met: The proposal demonstrates excellence and impact, fulfilling the first two criteria of the EIC Accelerator’s evaluation framework. There is unequivocal assurance that there is no duplication of funding for the activities proposed under the EIC Accelerator with any existing grants allocated at the national or regional level. The applicant must meet the eligibility criteria established for the EIC Accelerator, which includes but is not limited to being a qualifying SME or startup with a robust innovation proposition. Full Proposal Preparation Upon successful completion of the project review, applicants will be invited to prepare a full proposal tailored for the EIC Accelerator. This process mirrors that of applicants who have progressed through Step 1 of the EIC Accelerator calls, reinforcing the program’s commitment to a streamlined and efficient application procedure. Support and Limitations Applicants within the EIC Plug-in Accelerator will face the same submission limitations governing the EIC Accelerator. However, they will benefit from a range of support services, including coaching and guidance as specified in Section IV. This coaching is designed to help applicants refine their proposals, enhancing their chances of securing EIC funding. Strategic Importance of the EIC Plug-in Scheme The EIC Plug-in Scheme is strategically vital in bolstering European innovation ecosystems. By enabling startups and SMEs engaged in groundbreaking ventures to tap into EIC funding, the scheme significantly increases the likelihood of scaling up transformative innovations. With a growing emphasis on deep tech and sustainability, the EIC Accelerator serves as a crucial catalyst for projects that align with the EU’s strategic objectives. Best Practices for EIC Accelerator Application To maximize the potential for success within the EIC Accelerator framework, applicants are encouraged to adhere to best practices in proposal writing and project planning. This includes understanding the EIC Accelerator evaluation criteria, which focus on innovation excellence, market potential, and team capability. Detailed case studies of successful applications can provide invaluable insights into effective strategies and common pitfalls to avoid. Conclusion The EIC Plug-in Scheme represents a unique opportunity for innovators seeking to leverage European funding mechanisms to advance their projects. By working closely with national and regional programmes, the EIC Accelerator enhances its outreach and effectiveness, ultimately contributing to a more vibrant and competitive innovation landscape across Europe. For those considering a pathway into the EIC Accelerator, understanding the nuances of the Plug-in Scheme, preparing robust proposals, and engaging with the provided coaching services are critical steps towards transforming brilliant ideas into impactful realities. For additional information on how to apply for the EIC Accelerator, including detailed timelines and application deadlines for 2025, please refer to the official EIC resources that outline the latest updates and guidance.
EIC Portfolio Project Engagement and Evaluation Process Overview
Engagement of EIC Portfolio’s Projects and External Partners The engagement of projects within the European Innovation Council (EIC) Portfolio and relevant external partners is crucial for ensuring the quality and efficiency of implementation. This process is structured to foster collaboration and achieve the best results for innovation activities, enabling projects to transition from conceptualization to market readiness with substantial impact. Understanding the European Innovation Council The European Innovation Council (EIC) plays a pivotal role in supporting groundbreaking ideas through various funding mechanisms such as the EIC Accelerator, EIC Pathfinder, and EIC Transition. These initiatives are designed to back innovative startups and SMEs, aiming to enhance Europe’s competitiveness in the global market. Evaluation Committee Composition Each proposal submitted to the EIC will undergo a thorough evaluation by a mixed evaluation committee, which consists of the following members: An EIC Programme Manager, responsible for overseeing processes and ensuring alignment with EIC goals. An external expert selected from a limited pool of trained experts covering a broad range of technology areas to guarantee diversity and specialization in evaluation. Either an EIC Project Officer or a second external expert, providing additional insights into the project’s feasibility and potential impact. Evaluation Criteria The evaluation committee is tasked with assessing whether each proposal meets the established award criteria, which include: Innovation Excellence: The degree of novelty and innovation presented in the proposal. Market Potential: The potential market size and scalability of the proposed innovation. Technical Feasibility: The project’s technical soundness and the team’s capability to deliver results. Impact: The expected societal and economic benefits of the innovation. The outcome of the evaluation will result in a decision categorized as either a GO or NO GO in alignment with the EIC Accelerator evaluation criteria. Selection Process To be selected for funding, proposals must receive at least two GO evaluations. Conversely, any proposal that fails to obtain at least two GO evaluations will be rejected. In certain cases, the evaluation committee may invite rejected applicants to resubmit an adjusted proposal for consideration. This feedback is invaluable for refining ideas to enhance their chances of success in future applications. Booster Grants for Innovation Activities The implementation of Booster grants for innovation activities will be carried out by the Coordination and Support Action (CSA) beneficiary selected under the call for proposals HORIZON-EIC-2024-BOOSTER. These grants are an essential component of the EIC funding landscape, providing crucial support for innovative projects to scale and achieve their full potential. Importance of Engaging External Partners Engaging with a diverse network of experts and following a rigorous evaluation process is essential for the success of the EIC Portfolio’s projects, ensuring that only the most promising proposals advance in their pursuit of innovative solutions. Partnerships with external stakeholders, including industry leaders, research institutions, and investors, are vital for building ecosystems that support innovation. Best Practices for EIC Accelerator Applications For entrepreneurs and innovators seeking to apply for EIC Accelerator funding, adhering to best practices can significantly enhance the likelihood of success. Here are some tips and strategies: Clear Value Proposition: Articulate the unique value your innovation brings to the market. Thorough Market Analysis: Conduct comprehensive research to demonstrate a strong understanding of the market demand and competitive landscape. Robust Business Model: Outline a clear business plan that includes pathways for scaling the innovation. Solid Team Composition: Highlight the expertise and experiences of the project team, showcasing their ability to execute the project successfully. Engagement with EIC Coaching Services: Leverage the available coaching services to refine your proposal before submission. Conclusion The EIC offers European startups and SMEs a unique opportunity to access non-dilutive funding through programs like the EIC Accelerator, aiming to catalyze innovative projects that can drive significant change. By adhering to structured evaluations and engaging external partners, applicants can not only refine their proposals but also broaden their potential for success in a competitive funding landscape. For those interested in applying, understanding the EIC Accelerator application deadline 2025 and the nuances of different funding mechanisms, including EIC Transition funding and the distinction between EIC Accelerator grant vs equity, is essential for navigating the European startup funding opportunities landscape effectively.
Intellectual Property Guidelines for EIC Pathfinder and EIC Transition Programs
Annex 6: Additional Provisions Concerning Intellectual Property for EIC Pathfinder and EIC Transition In accordance with the Horizon Europe Regulation, the current Work Programme provides for additional dissemination and exploitation obligations, particularly to facilitate the exploitation of results. This framework aims to enable a more proactive role for the European Commission and the European Innovation and Support Agency (EISMEA) in identifying and maximizing exploitation opportunities within the Union. These provisions are essential for enhancing innovation and competitiveness, particularly in the context of the European Innovation Council (EIC) and its various funding mechanisms including the EIC Accelerator, EIC Pathfinder, and EIC Transition. Together with specific intellectual property rules set out in Annex 5 of the Model Grant Agreement, the following rules will apply to initiatives within EIC Pathfinder and EIC Transition actions, offering clarity on how intellectual property (IP) is handled, which is crucial for EIC funding beneficiaries such as startups and SMEs. 1. Definitions The following definition complements those provided in the Glossary in the introductory section of this Work Programme for the purpose of this Annex. These definitions are critical for understanding the framework of EIC grants and funding opportunities. With reference to information and results owned by any EIC Awardee that is a not-for-profit legal entity, EIC Inventors are defined as any of their employees and subcontractors, established in a Member State or Associated Country, who appear or are entitled to appear as inventors in any corresponding patent filing. This aligns with the definition of inventor for the relevant patent jurisdiction, ensuring that innovation is adequately recognized and protected. 2. Exchange of Information for the Purpose of EIC Portfolio Activities 2.1 Access to Information About Results a. At any time and without prejudice to the EIC Awardee’s ownership of results, the EIC Programme Manager may request any EIC Awardee to facilitate access to information on results (preliminary or final) generated by the action. This is subject to the provisions in paragraphs b) and c) below, with the aim of probing their potential for further innovation and commercial exploitation, especially within the European startup ecosystem. b. Where any such result (preliminary or final) has not already been made public through agreed dissemination activities, through a patent, or protection by any other intellectual property right, that information shall be earmarked and treated by the Agency as confidential. It shall only be disseminated to: Relevant EIC stakeholders, including potential investors from the EIC Accelerator funding network. Entities involved in the EIC STEP Scale-Up initiative, fostering growth and scaling opportunities for deep tech startups. Collaborating research institutions and other public organizations, enhancing the innovation landscape through collaborative efforts. 2.2 Public Disclosure and Intellectual Property Protection Moreover, EIC Awardees must understand the balance between public disclosure and the importance of protecting their intellectual property, especially when applying for EIC Accelerator funding. Adequate measures should be taken to ensure that proprietary information is safeguarded before any public announcements or marketing activities. To navigate the complexities of intellectual property while applying for EIC Accelerator grants, understanding the evaluation criteria becomes essential. This includes not only the technical excellence of the project but also the robustness of the IP strategy proposed in the EIC Accelerator application. As part of the EIC Accelerator application process, applicants are encouraged to outline their plans for IP management, including strategies for patenting, licensing, and other avenues of monetization or commercialization that align with their business model. 2.3 Confidentiality Clauses Given the potentially sensitive nature of the results generated, confidentiality clauses must be rigorously adhered to. Such clauses ensure that all parties involved maintain discretion regarding unpublished results or proprietary processes. This is particularly salient for EIC Accelerator startups, which may be navigating non-dilutive funding models while pursuing growth opportunities. 3. Best Practices for IP Management in EIC Projects For those engaging in EIC Pathfinder and EIC Transition projects, adherence to best practices for IP management is non-negotiable. Here are several strategies that can enhance the prospects of success: Thorough IP Audit: Before applying for EIC grants, conduct an audit of all existing IP assets to identify what can be leveraged or needs protection. Proactive IP Strategy: Develop a strategic approach to IP that aligns with your business objectives and market needs, particularly for deep tech innovations. Collaboration Agreements: When working with partners, create clear agreements that delineate IP ownership and the rights to use any jointly developed results. Regular Training: Provide education and resources on IP management for your team to ensure compliance and optimal use of IP as a business asset. 4. Conclusion The landscape of EIC funding, including the EIC Accelerator and EIC Transition, presents unique opportunities and challenges for innovators across Europe. Navigating the intricacies of intellectual property is paramount to ensuring that the results of these endeavors can be fully exploited in the marketplace. By understanding the additional provisions outlined in this annex, stakeholders can position themselves to maximize the impact of EIC funding on their innovative projects. For prospective applicants, staying updated on the EIC Accelerator application deadlines 2025, and leveraging EIC Accelerator coaching services, can significantly enhance your proposal’s competitiveness and overall success rate. The EIC remains committed to fostering innovation in Europe, providing vital support to deep tech startups and SMEs aiming for breakthroughs in their respective fields.
Defined Importance of ‘Results’ in Horizon Europe Regulation for EIC Accelerator Applicants
Understanding Results in Horizon Europe Regulation In accordance with Recital (85) and notably the second indent of Article 39(1) of the Horizon Europe Regulation, the term “Results” has a specific and encompassing definition that is crucial for understanding the outcomes of funded actions under this program. Understanding this term is particularly relevant for applicants seeking funding through various initiatives including the EIC Accelerator and other components of the European Innovation Council (EIC). “Results” refers to any tangible or intangible effect produced by an action. This can include a wide range of outputs such as data, know-how, or information, regardless of its form or nature. For instance, in the context of the EIC Accelerator, results could include innovative prototypes developed by startups, new methodologies created in research, or valuable datasets generated during a project. Importantly, it also encompasses results that may not be eligible for protection under intellectual property laws, highlighting the importance of open innovation and the sharing of knowledge across borders. Additionally, the definition of “Results” includes any associated rights, particularly intellectual property rights. This comprehensive understanding ensures that all possible outcomes of research and innovation activities are recognized, encouraging a broad spectrum of advancements and contributions to knowledge and technology. For entrepreneurs and startups, this could mean significant opportunities to leverage non-dilutive funding for startups and access to EU grants for deep tech startups, facilitating their growth and market entry. The concept of “Results” under the Horizon Europe Regulation not only encompasses the outcomes of funded projects but also plays a critical role in advancing the EIC funding landscape. The European Innovation Council offers several funding mechanisms such as the EIC Pathfinder, EIC Transition, and the EIC Accelerator, each designed to support different stages of innovation. The EIC Accelerator, for instance, specifically focuses on scaling up startups and SMEs, aiming to transform innovative ideas into market-ready products or services. Moreover, understanding the various facets of “Results” can help applicants navigate the EIC Accelerator application process more effectively. By outlining the expected results in their proposals, applicants can align their objectives with the strategic goals of the EIC, thereby increasing their chances of success. The EIC Accelerator success rate is influenced by the clarity and relevance of the expected results presented in the applications, which must adhere to strict evaluation criteria that include the impact and innovativeness of the proposed outcomes. To enhance the application process, it is essential for applicants to engage in EIC Accelerator coaching services or seek guidance on best practices for EIC Accelerator application. This support can clarify how to best frame their results in the context of their innovative projects, while also addressing potential challenges such as the grant vs equity dilemma posed by some funding mechanisms. In conclusion, by clarifying the term “Results,” the Horizon Europe Regulation aims to facilitate transparency and promote the sharing of knowledge generated through funded research. This ultimately fosters innovation and collaboration across the European Union, positioning the EIC as a cornerstone of European startup funding opportunities. For those interested in applying, it is crucial to stay informed about important dates such as the EIC Accelerator application deadline 2025, to maximize their chances of securing funding. This rich understanding of “Results” not only empowers applicants but also enhances the overarching objectives of Horizon Europe, ensuring that innovation flourishes and contributes to a sustainable and competitive European economy. By emphasizing the significance of results and their implications for funding, the Horizon Europe framework, particularly through the EIC, seeks to create an environment conducive to groundbreaking innovation, ultimately benefiting society at large.
EIC Awardees: Understanding Non-Disclosure Obligations and Rights
EIC Awardees and Non-Disclosure Obligations This article outlines the obligations and rights of EIC Awardees regarding confidential information as detailed in their agreements with the EIC Agency. The European Innovation Council (EIC) plays a crucial role in fostering innovation across Europe, and as part of this initiative, EIC Awardees must navigate the complexities of confidentiality while pursuing opportunities such as the EIC Accelerator, EIC Pathfinder, and EIC Transition funding. Parties Involved In the context of the EIC framework, several parties are pertinent: Other EIC Awardees, bound by an EIC grant agreement or EIC contract that refers to or includes obligations detailed in Section 2.2. These agreements ensure that collaborative efforts align with the overarching goal of innovative growth. EIC inventors who have signed a non-disclosure agreement with the Agency, which encompasses obligations outlined in Section 2.2. This includes inventors from various sectors, including deep-tech and startups, who contribute significantly to the European innovation landscape. Other members of the EIC Community platform, established in a Member State or an Associated Country, who have also signed a non-disclosure agreement with the Agency. This community fosters collaboration and networking among innovators, enhancing the success rate of projects. Disclosure Requests If any of the aforementioned entities request disclosure or access to confidential data and results, the EIC Awardee may refuse based on legitimate interests. These interests can include, but are not limited to: Commercial exploitation, ensuring that the innovations developed can lead to viable business models. Data protection regulations, safeguarding personal and sensitive data in compliance with EU laws. Privacy considerations, particularly pertinent for startups dealing with customer or user data. Confidential information protection, which is essential in maintaining competitive advantage. Trade secrets, which are vital for the preservation of intellectual property and innovation. Union competitive interests, ensuring that the projects funded by EIC grants do not disadvantage other entities within the EU market. Security regulations, especially significant for projects related to critical technologies. Intellectual property rights, ensuring that innovations are protected before they are disclosed publicly. Objections to Disclosure Obligations EIC Awardees may object to the disclosure obligations provided under the previous section when: They commit to publishing, patenting, or protecting the information by any other intellectual property right without unreasonable delays. This commitment reflects the need to secure rights in an era of fast-paced innovation. They can demonstrate concrete exploitation of the preliminary findings and results, which may include commercial partnerships, pilot projects, or other forms of market engagement, subject to initial discussions and final agreement with the Agency on the corresponding updates to the Plan for dissemination and exploitation as described in Section 3.1. Non-Disclosure Obligations (Section 2.2) When EIC Awardees receive confidential information regarding preliminary findings, results, or other intellectual property generated through EIC actions, they must adhere to the following non-disclosure obligations: Maintain strict confidentiality of the information, a crucial aspect of protecting innovations from being misused or improperly disclosed. Not disclose the information to any person without prior written consent from the owner, and only under confidentiality conditions that match those provided in this section, which may involve detailed legal frameworks. Employ the same degree of care to protect the confidentiality of the information as they would with their own confidential information of a similar nature. This principle reinforces the idea that EIC Awardees are stewards of valuable data. Act in good faith at all times, fostering an environment of trust and collaboration within the EIC ecosystem. Best Practices for EIC Awardees To navigate the complexities of non-disclosure obligations effectively, EIC Awardees should consider the following best practices: Engage in proactive communication with the EIC Agency and other Awardees to clarify expectations and responsibilities early in the project lifecycle. Utilize EIC coaching services to understand the legal implications of confidentiality and how to best protect their innovations. Stay informed about EIC Accelerator funding opportunities and how non-disclosure relates to the success of funding applications. Leverage case studies of successful EIC Awardees to understand how they managed confidentiality while achieving commercialization milestones. Conclusion The journey of EIC Awardees is marked by innovation, collaboration, and the effective management of confidential information. By understanding their obligations and the rights they hold under the EIC framework, Awardees can contribute significantly to the European innovation landscape while protecting their interests and fostering a collaborative ecosystem. As we move towards 2025, and with upcoming deadlines for the EIC Accelerator application, it is crucial for startups to align their strategies accordingly and leverage the resources available through the EIC Community. For those looking to explore EIC funding further, understanding how to apply for the EIC Accelerator, including the evaluation criteria and funding eligibility, can be instrumental in securing non-dilutive funding for innovative projects. Ultimately, well-prepared applications that adhere to best practices have a higher chance of success, paving the way for groundbreaking advancements in technology and business.
Confidentiality Guidelines for EIC Awardees
Confidentiality Guidelines for EIC Awardees The EIC Awardees are required to adhere to strict confidentiality protocols regarding sensitive information. These guidelines are crucial for maintaining the integrity and trust within the European Innovation Council (EIC) ecosystem, which encompasses various funding initiatives such as the EIC Accelerator, EIC Pathfinder, and EIC Transition. The following outlines the key points regarding the usage and disclosure of such information to ensure that EIC funding is effectively safeguarded. Permitted Use of Information EIC Awardees may only utilize the confidential information for the sole purpose of assessing opportunities to propose additional research or innovation activities to the EIC or any other initiative that has been mutually agreed upon by the owner of the information. It is essential for EIC Accelerator applicants to comprehend that any unauthorized use of confidential information could jeopardize not only the trust placed in them but also their future eligibility for EIC grants and funding. Disclosure to Employees and Subcontractors EIC Awardees are permitted to disclose confidential information to their employees and, with prior authorization from the information owner, to their subcontractors who are established within a Member State or an Associated Country under the following conditions: The subcontractors require access to the information for the performance of their work related to the aforementioned purposes, thus ensuring effective collaboration in the EIC Accelerator proposal writing process. The subcontractors are bound by a written agreement or professional obligation to maintain the confidentiality of the information as described in this section, preventing any potential breaches of confidentiality. Exemptions from Confidentiality Obligations The EIC Awardee will not be obligated to adhere to confidentiality restrictions if the information: Was already known to the EIC Awardee prior to disclosure and is not subject to any other confidentiality obligations, thereby ensuring that prior knowledge can be leveraged for EIC Accelerator funding eligibility. Is, or becomes, publicly known without any action or fault of the EIC Awardee, which could inadvertently happen in the landscape of European startup funding opportunities. Is obtained from a third party under circumstances that do not breach any confidentiality obligations, allowing for continued advancement without compromising sensitive information. Legal Disclosure Requirements The restrictions mentioned in this section do not apply if the information must be disclosed due to: Applicable laws or regulations, which can sometimes impact the processes involved in EIC Accelerator application deadlines and requirements. Judicial or governmental orders or requests, which may require immediate compliance from the EIC Awardee. Disclosure requirements related to the listing of the EIC Awardee’s stock on any recognized stock exchange, prompting the need for transparency. Obligations Upon Termination of Agreement Upon the termination of the grant agreement or the participation of the EIC Awardee, the Awardee must immediately cease all use of the confidential information. This is crucial for ensuring that sensitive information is not misused in future applications for EIC funding, unless directly agreed otherwise with the information owner, or if the EIC Awardee remains a member of the EIC Community as referenced in section 2.1.b. This underscores the importance of understanding the EIC Accelerator grant vs equity distinction for future endeavors. Duration of Confidentiality Obligations The provisions concerning confidentiality will remain in effect for a period of 60 months following the end or termination of the grant agreement or the participation of the EIC Awardee. After this period, the obligations will no longer be applicable. This extended period reinforces the commitment of EIC Awardees to uphold confidentiality, which is a vital aspect of building trust within the EU innovation funding landscape. Best Practices for Managing Confidential Information To ensure compliance with confidentiality obligations, EIC Awardees should consider the following best practices: Conduct regular training sessions for employees and subcontractors on confidentiality protocols and the significance of safeguarding sensitive information related to EIC Accelerator funding. Implement robust data management systems that restrict access to confidential information only to authorized personnel. Establish clear communication channels with the information owner to facilitate understanding of what constitutes confidential information and any updates to confidentiality policies. Engage with EIC coaching services to navigate the complexities of confidentiality during the application process for the EIC Accelerator and other relevant programs. Conclusion In summary, confidentiality is a cornerstone of the trust and collaboration fostered by the EIC, particularly within programs like the EIC Accelerator, EIC Transition, and EIC Pathfinder. Adhering to these guidelines not only protects sensitive information but also enhances the credibility and success rate of applications for EIC funding. EIC Awardees must be vigilant in their efforts to maintain confidentiality, thereby ensuring the integrity of their proposals and maximizing their potential to achieve innovation and strategic growth within the European startup ecosystem.
Guidelines for EIC Awardees on Dissemination and Exploitation of Project Results
Guidelines for EIC Awardees on Dissemination and Exploitation of Results Introduction to EIC Funding and Its Significance The European Innovation Council (EIC) plays a pivotal role in supporting innovative startups and SMEs through various funding programs, including the EIC Accelerator, EIC Pathfinder, and EIC Transition. These programs aim to bolster Europe’s position as a leader in innovation by providing substantial financial backing alongside targeted support services. Awardees of EIC grants, particularly under the EIC Accelerator, must adhere to specific guidelines regarding the dissemination and exploitation of their project results to maximize the impact of European innovation funding. Dissemination Activities Dissemination activities are crucial for sharing the outcomes of funded projects with a broader audience, including industry stakeholders, potential customers, and the scientific community. In cases where the Agency disagrees with a proposed dissemination activity, it will proactively assist the EIC Awardees in achieving compliance with the necessary conditions. This support is provided without unreasonable delay, ensuring that EIC awardees can continue to engage effectively with their networks. The Agency may also propose complementary EIC support for exploitation or assistance through the Business Acceleration Services, as highlighted in Section V.I. When the Agency approves a dissemination activity, it will strictly adhere to the terms laid out in the grant agreement. Furthermore, the Agency retains the right to disseminate and promote the exploitation of any results that have been made public by the EIC awardee, or with the awardee’s explicit consent. This collaborative approach enhances the visibility of innovative solutions developed under the Horizon Europe EIC funding framework, ultimately contributing to the success rate of EIC Accelerator applications. Exploitation of Results EIC Awardees are required to make their best efforts to exploit the results of their work actively. This may include engaging third parties for the commercialization of results, with priority given to entities established within a Member State or an Associated Country. The methods of exploitation can include transfer or licensing of results, aligning with the goals of EIC Accelerator funding to enhance the market readiness of innovations. The Agency retains the authority to object to any transfer of ownership or exclusive licensing of results under specific conditions detailed in the EIC grant agreement, ensuring that the value generated remains within the intended framework of European innovation. Reporting Obligations EIC Awardees must diligently report on any exploitation operations at several key intervals: During the reporting periods specified in the grant agreement; With the periodicity agreed upon at the conclusion of the action, alongside the final exploitation and dissemination plan; Within 30 days upon request from the Agency, within four years following the final payment. These reporting obligations are integral to maintaining transparency and accountability, enabling the Agency to assess the impact of its funding and support efforts on the European startup landscape, including the success of deep tech startups and other innovative ventures. Support for EIC Inventors Upon signing the grant agreement, each EIC Awardee commits to providing necessary support or access rights for the further development and exploitation of results contributed by any EIC Inventors, while respecting the transfer rule. This collaborative ecosystem fosters innovation and enables EIC Accelerator SMEs to scale their operations effectively. If the EIC Awardee offers financial or other support to the EIC Inventor for exploitation purposes, royalties or other returns may be shared with the EIC Awardee under mutually beneficial terms. It is vital that such agreements do not inhibit the EIC Inventor(s) from exercising their rights, with the minimum financial support including the full or partial funding of relevant Intellectual Property Right protection costs in major jurisdictions. Other forms of support may encompass expertise, access to infrastructure and facilities, or other resources critical for transformation from research to market. Commitment to Support The royalties and returns to the EIC Awardee should be fair and proportional to the financial and other support provided. Should the EIC Awardee fail to commit to providing support within a maximum of six months from the initial formal request from the EIC Inventor, or if the support provided is evidently inadequate, the EIC Awardee must grant sufficient access rights to the EIC Inventor. This commitment is essential for fostering a culture of innovation and collaboration, which is at the heart of the EIC Accelerator initiative. Best Practices for EIC Accelerator Applicants To enhance the chances of a successful EIC Accelerator application, awardees should consider the following best practices: Engage early with the Agency to clarify expectations regarding dissemination and exploitation of results. Develop a comprehensive exploitation strategy that highlights potential markets and partnerships. Incorporate feedback from coaches and mentors provided through EIC Accelerator coaching services. Ensure that all communications regarding project outcomes adhere to branding and visibility guidelines set forth by the Agency. Regularly update and refine the final exploitation and dissemination plan based on project developments and new market insights. By following these guidelines and best practices, EIC Awardees can leverage their results effectively, ensuring that their innovations contribute to the larger framework of European deep tech funding and entrepreneurial growth. Conclusion The dissemination and exploitation of results generated through EIC funding are central to the mission of the European Innovation Council. By adhering to the established guidelines, EIC Awardees can not only fulfill their reporting obligations but also maximize the impact of their innovations within the global market. As Europe continues to evolve as a hub for technological advancement, the EIC Accelerator, along with its associated programs, plays an essential role in fostering a vibrant ecosystem for startups and SMEs.
Guidelines for EIC Inventors and Awardees on Rights and Responsibilities in Result Exploitation
EIC Inventor and Awardee: Rights and Responsibilities in Exploiting Results The European Innovation Council (EIC) has established clear and comprehensive guidelines regarding the roles of EIC Inventors and EIC Awardees in the development and exploitation of results. These guidelines are essential for fostering innovation and ensuring that inventions are utilized effectively, thereby supporting the overarching goals of the EIC programs, such as the EIC Accelerator, EIC Pathfinder, and EIC Transition. The EIC Ecosystem The EIC plays a crucial role in the European startup funding landscape, offering various funding opportunities tailored to the unique needs of innovators. The EIC Accelerator, for instance, provides substantial financial support for small and medium-sized enterprises (SMEs) and startups aiming to scale up their innovative solutions. Understanding the rights and responsibilities associated with the exploitation of results is pivotal for both EIC Inventors and Awardees to maximize the benefits of EIC funding and grants. Rights of the EIC Inventor Among the key rights retained by the EIC Inventor is the ability to further develop and exploit their results independently. This autonomy is especially crucial in situations where the EIC Awardee may not facilitate or support the exploitation process. The EIC Inventor enjoys royalty-free access rights by default, encouraging not only independent innovation but also fostering a competitive edge in the European market. This independence aligns with the EIC’s broader goal of promoting equity-free grants for startups, enabling creators to retain more control over their intellectual property and commercialization strategies. In this way, EIC Inventors can effectively leverage their innovations without being overly dependent on awardees, thereby stimulating a dynamic environment for technological advancement. Notification and Reporting Requirements Transparency and communication are vital in the relationship between EIC Inventors and Awardees. The EIC Inventor is legally obliged to notify the EIC Awardee prior to undertaking any exploitation activities. This preemptive communication fosters a collaborative atmosphere that allows for strategic alignment between the parties involved. Following the exploitation endeavors, the Inventor must provide a comprehensive report detailing the implementation of these activities, hence reinforcing accountability and transparency. Concerns Over Negative Impact on Exploitation Activities It is essential to address potential conflicts that may arise during the exploitation phase. If the EIC Awardee believes that the EIC Inventor’s activities may adversely affect their commercialization efforts, specific protocols must be adhered to. If there is no approved exploitation and dissemination plan, the EIC Awardee may request the suspension of the EIC Inventor’s access rights from the Agency. This request must include justification demonstrating that the Inventor’s activities jeopardize the Awardee’s future strategic or valorization efforts, which are vital for achieving the objectives outlined in EIC funding agreements. If a plan is approved, the EIC Awardee has the right to suspend the EIC Inventor’s access. However, the Inventor can appeal to the Agency to review this suspension by providing evidence that their activities do not conflict with the approved exploitation plan. Failure to Exploit or Disseminate The Agency holds significant power to ensure that results, particularly those that remain unpublished and lack protection through patents or other intellectual property rights, are disseminated and promoted effectively. This power comes into play under specific circumstances, which underscore the importance of active participation from the EIC Awardee: Failure of the Awardee to provide any updates regarding the exploitation or dissemination of results indicates a lack of initiative that can be remedied by the Agency. Should the Awardee express no intention to exploit or disseminate the results, the Agency may step in to take charge of these efforts. Ongoing research without a clear goal of subsequent exploitation by the Awardee signals a deviation from the intended outcomes of the EIC funding. If there is no progress on exploitation or dissemination within the timeline set in the final exploitation and dissemination plan, and no alternative opportunities are demonstrated, the Agency is justified in taking action. Should the EIC Awardee continue to resist dissemination or fail to furnish necessary data or documentation, the Agency is authorized to impose penalties as per the terms of the grant agreement. Such measures ensure that all parties uphold their responsibilities, ultimately facilitating a robust ecosystem of innovation and development. Guidelines for Collaboration These guidelines not only protect the rights of EIC Inventors but also promote a healthy and collaborative environment between EIC Inventors and Awardees. This partnership is vital for the effective development and exploitation of innovative results, particularly in the context of EU innovation funding initiatives like the EIC Accelerator. For those interested in participating in EIC programs, it is crucial to familiarize oneself with the EIC Accelerator application process, explore best practices for EIC Accelerator applications, and understand the evaluation criteria set forth by the EIC. Knowledge of EIC Accelerator funding eligibility and how to apply for EIC Accelerator grants will streamline the process and increase the chances of success in securing funding that may further propel innovation in deep tech or other sectors. In conclusion, navigating the EIC landscape requires a thorough understanding of roles, responsibilities, and rights. Whether you are an EIC Inventor or an EIC Awardee, embracing these guidelines will not only enhance your own innovation journey but also contribute to the broader goal of fostering groundbreaking advancements across Europe.